Plan Your Trip

Six ways to raise money to pay for this conference.
How to save money at the conference.

Complete the registration form and confirm with ASGA. Register early to save. ASGA members save $100 per person. Not sure who’s attending? Enter “TBD” — you can update names later.

• Registration tips
• Sample excuse letter for professors (optional)
• Sample delegate contract (optional)
• Sample press release (optional)

Visit the Hotel page to book at the ASGA rate. The Embassy Suites by Hilton Boston Waltham, 550 Winter Street, Waltham, Massachusetts 02451, is the official hotel. Book early — the ASGA block sells out!

If it would take more than 8 hours to drive, fly in. Boston Logan International Airport (BOS) is about 18 miles from the Embassy Suites by Hilton Boston Waltham.

You’ll need transportation to and from the conference hotel (Embassy Suites by Hilton Boston Waltham, 550 Winter Street, Waltham, Massachusetts 02451), restaurants, and attractions.

Why so far from Boston? The $149 sleeping room rate is much cheaper than in the city (usually $300+/night). A free hot breakfast is included, and parking is just $10/night (often $60+ in the city). No resort fee!

Public Transportation: Boston is very commuter-friendly. Save money by taking public transit from the airport to your hotel and to sightseeing. Subway and bus routes serving Logan Airport are run by the Massachusetts Bay Transportation Authority (MBTA, or “the T”). Use the MBTA’s interactive subway map to check current routes and times. Note: service is limited on Saturdays.

GO Boston Shuttle: Picks you up at Logan and drops you at your hotel for around $30. Reserve online or call 1-888-437-4379. Uber or Lyft may be less expensive.

Taxis: Available at Logan terminals 24/7. Metered rates from Logan to Boston-area hotels run about $25–$50, plus a $2.25 airport fee and a $5.25 harbor tunnel toll where applicable. Ask for a receipt with the driver’s name, company, fare, and medallion number.

Parking: $10/day at the Embassy Suites by Hilton Boston Waltham (normally $15).

Get directions to the conference hotel at our Directions page.

ASGA strongly recommends business or business casual attire for the conference.

Bring SG business cards, brochures, constitutions, sweatshirts, and swag to exchange with delegates from across the country.

In early August, it can still be warm in Boston, but meeting rooms are air-conditioned and may run cool. Check the local forecast.

Review the conference schedule and decide which workshops to attend. Know when the conference starts and ends.

Don’t just attend the conference. Come home with ideas that can make your SG better.

START HERE: NEW!

ASGA Conference Assessment & Action Plan (PDF)
Our new printable assessment helps each attendee record what they learned, steal great ideas from other SGs, and figure out what needs to improve back on campus. Then get your delegation together, compare notes, and decide what you’re actually going to do.

Print a copy for everyone attending. Complete the personal assessment during the conference and work on the group action plan together before heading home.

BEFORE YOU GO: A LITTLE HOMEWORK

• Make the Most of Conventions
  You’re spending a lot of cash & time to be here. No waste allowed.
• Your Conference Homework
  More work? Yes. But this time, it’ll make your conference unforgettable.
• Members Behaving Badly
  Boozing, trashed hotel rooms, and embarrassing your school. Don’t be THAT delegation.
• 10 Ways to Be a Good Conference Roommate
  Snoring. Bathroom hogs. Questionable pajamas. How to survive your roommates and still like them when you get home.