Plan Your Trip

Checklist to Get Ready for a Great Conference in Boston!

Check off each item as you complete it

Six ways to raise money to pay for this conference.
How to save money at the conference.

Complete the registration form and confirm with ASGA. Register early to save. ASGA members save $100/person.

Not sure who’s attending? Enter “TBD” — you can update names later.

Registration tips
Sample excuse letter for professors
Sample delegate contract
Sample press release

Visit the Hotel page to book at the ASGA rate. The Embassy Suites by Hilton Boston Waltham, 550 Winter Street, Waltham, Massachusetts 02451 is the official hotel. Book early — the ASGA block sells out!

If it would take more than 8 hours to drive, fly in. Boston Logan International Airport (BOS) is about 18 miles from the Embassy Suites by Hilton Boston Waltham.

Remember that you will need transportation to and from the conference location (Embassy Suites by Hilton Boston Waltham, 550 Winter Street, Waltham, Massachusetts 02451), your hotel, restaurants, and attractions.

Why so far from Boston? The sleeping room rates of $149 MUCH cheaper than in the city (usually $300 per night or more). A free hot breakfast is included. And parking is just $10 per night (often $60 or more in the city). No resort fee!

Public Transportation
ASGA recommends that you save money while in Boston by using public transportation! Boston is a very commuter-friendly city. You can easily, and inexpensively, take public transportation from the airport to your hotel and to sight-seeing.

The subway and bus routes serving Boston Logan International Airport are operated by the Massachusetts Bay Transportation Authority (better known as the MBTA or the “T”). To get to your hotel from Boston Logan, use MBTA’s interactive subway map to verify current routes and times. Please note that there is limited service on Saturdays!

GO Boston Shuttle
GO Boston Shuttle will pick you up at Logan airport and take you to your hotel in Boston for around $30. Please make your reservations on-line, or by calling 1-888-437-4379.

Uber or Lyft may be less expensive options.

Taxis
Boston taxis are available at Logan terminals 24 hours a day. All areas within a 12-mile radius of downtown Boston are charged a metered rate. Beyond the 12-mile radius the charge is a flat rate. All fares are based upon the occupancy of one to four passengers per taxi.

Metered-rates from Logan to the Boston-area hotels range from approximately $25 to $50.

All fares leaving Logan Airport are charged a $2.25 airport fee. Travel through the harbor tunnels will cost an additional $5.25 toll fee. It is recommended that you ask the taxi driver for a receipt showing the driver’s name, the taxi company, the amount paid, and the medallion number.

Parking
Parking at Embassy Suites by Hilton Boston Waltham is $10 per day (normally $15)

Get directions to the conference hotel at our Directions page.

ASGA strongly recommends business or business casual attire for the conference.

Bring SG business cards, brochures, constitutions, sweatshirts, and swag to exchange with delegates from across the country.

In early September, it will be hot in Beantown. But it may be cool in meeting rooms, which are air-conditioned. Check the local weather here.

Then you can decide on which workshops to attend and be aware of when the conference starts and ends. The schedule is here.

✅ Register for the Conference