Exhibitors

Exhibitors are welcome at the Boston Student Government Training Conference

About 100 Student Government officers, members, and advisors typically attend, representing colleges and universities of all types and sizes. Two to three exhibitors usually participate.

Throughout the entire conference, your exhibitor table will be visible and accessible. The set-up of the space allows for students and administrators to constantly interact with you throughout the conference. They must walk by your table/booth to get to workshops and speakers. Exhibitors are not in a separate exhibit hall away from the conference action.

Exhibitor Fees

Exhibitor fee: $269 for ASGA members: $695 for non-members

Exhibitor Benefits

1. Boston Student Government Training Conference registration for two representatives (meals not included).
2. One 6-ft table, covered and skirted; two chairs (electrical access is available at no charge; bring your own power cords). Bring your own banner stand if you need to hang a sign (no signs may be affixed to walls).
3. Free wireless internet at conference location.
4. Full-page, full-color flier in conference folder. Please provide 200 copies of your flier (8 ½ x 11”, three-hole-punched, full-color, two-sided) to arrive no later than June 5, 2026. Send to ASGA, 410 NW 16th Avenue, Suite 4, Gainesville, FL 32601-4203.
5. Listing with logo in conference schedule/binder (name, title, address, phone, fax, e-mail, web site). Please provide a high resolution version of your logo (EPS, TIF or PNG at 1080p) to conferences@asgaonline.com no later than June 5, 2026.
6. Listing with logo in the conference “slide show” that plays before the official program starts on Saturday morning.
7. Post-conference access to registrant information (names, titles, addresses, e-mail, phone, fax). The list will be provided within one week after the conclusion of the conference.
8. Conference discount on sleeping rooms at the official conference hotel.

Exhibitor Schedule

Critical Times
See the Boston Student Government Training Conference Schedule, which shows each day-by-day timeline with breaks.

1. Registration on Saturday morning (8 a.m. to 9:00 a.m.)
2. Breaks between workshops throughout conference
3. Lunch break

Setup Time/Tear-Down Time

1. Setup is between 7:00 a.m. and 7:30 a.m. on Saturday morning
2. Tear-down is between 6:00 p.m. and 6:30 p.m. on Saturday evening

Exhibitor Shipping

Shipping of Your Materials
You may ship materials to Embassy Suites by Hilton Boston Waltham for arrival up to two days before the conference. Arrival on Thursday, September 10 and Friday, September 11, 2026 are acceptable.

Here is the shipping address for the conference host:
Embassy Suites by Hilton Boston Waltham
550 Winter Street
Waltham, Massachusetts, 02451

Here is the contact information for the conference host:
Anna Ireland
Catering/CSM Manager
781-487-435
anna.ireland@hilton.com

Drop-off of materials at the conference host
You may drop-off materials at the conference host.

Return shipping of your materials from the conference host
The conference host can arrange for your materials to be shipped after the conference concludes (please bring your own boxes and shipping materials, as well as pre-printed shipping labels for FedEx or UPS). All boxes must be picked up within two days after the conference concludes on September 12, 2026.

We also recommend informing the conference host of your shipment and expected delivery times.

Questions about exhibiting? Please write conferences@asgaonline.com or call 352-373-6907.